PO-to-Payment Workflow

Metadata

Field	Value
Phase	Phase 3: Aesthetic
FWCR Category	PO-to-Payment
Owner	Product Team
Status	Planned
Last Updated	May 2026

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Overview

This workflow handles the complete purchase order-to-payment cycle. It ensures procurement transparency, accurate inventory recording, and timely vendor payments with full audit trails.

Goal: Achieve >65% FWCR for PO-to-Payment by end of Phase 3.

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Actors

Role	Description
Requester	Identifies need, creates PR
Procurement Manager	Approves PRs, creates POs
Warehouse Staff	Receives goods/services
Finance	Processes payments
System	Routes, validates, posts entries
Vendor	Supplies goods/services

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Preconditions

• Vendor master exists with bank details
• Products/services with pricing configured
• Budget codes assigned to departments
• Bank account configured for payments

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Postconditions

• Goods/services received and inspected
• Vendor bill posted to AP
• Payment executed
• GL entries balanced
• Audit trail complete

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Workflow Steps

1. Purchase Request → Requester submits PR
2. PR Approval → Manager approves per budget
3. Purchase Order → Procurement creates PO
4. PO Acknowledgement → Vendor confirms
5. Goods Receipt → Warehouse receives and inspects
6. Vendor Bill → Invoice matched to PO/GRN
7. Payment Proposal → Finance reviews
8. Payment Execution → Bank transfer or SADAD
9. Reconciliation → Auto-match with bank feed

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Acceptance Criteria

#	Criteria	Target
1	PO-to-GRN flow complete	100% on-time
2	Payment within terms	>95%
3	AP aging accurate	under 1 day variance

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Related Documents

Document	Link
OS Blueprint	../os-blueprint
Expense-to-Pay	./02-expense-to-pay
Invoice-to-Cash	./01-invoice-to-cash

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Document Status

Status: ✅ PLANNED Last Updated: May 2026