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PO-to-Payment Workflow

Metadata​

FieldValue
PhasePhase 3: Aesthetic
FWCR CategoryPO-to-Payment
OwnerProduct Team
Status🟡 Spec'ing
Linear:BAY-31

Overview​

This workflow handles the complete purchase order-to-payment cycle with 3-way matching, approval workflows, and vendor payment execution.

Goal: Achieve >65% FWCR for PO-to-Payment by end of Phase 3.

Actors​

RoleDescription
RequesterIdentifies need, creates PR
Procurement ManagerApproves PRs, creates POs
Warehouse StaffReceives goods/services
FinanceProcesses payments
AI3-way match, supplier risk scoring

Preconditions​

  • Vendor master with bank details
  • Products with pricing configured
  • Budget codes assigned
  • Bank account configured

Postconditions​

  • Goods/services received and inspected
  • Vendor bill posted to AP
  • Payment executed
  • GL entries balanced

User Flow​

  1. Create Purchase Request
  2. PR Approval
  3. Create Purchase Order
  4. PO Acknowledgement
  5. Goods Receipt (GRN)
  6. Vendor Bill Matching
  7. Payment Proposal
  8. Payment Execution
  9. Reconciliation

AI Features​

  • 3-way matching (PO-GRN-Invoice)
  • Supplier risk scoring
  • Budget checking

Acceptance Criteria​

#CriteriaTarget
1PO-to-GRN flow100% on-time
2Payment within terms95%

Metrics​

MetricTarget
FWCR85%
Approval timeunder 24 hours

Status: 🟡 Spec'ing Last Updated: May 2026