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Vendor Invoice-to-Pay Workflow

Metadata​

FieldValue
PhasePhase 4b (Tier 2)
FWCR CategoryAccounting
OwnerProduct Team
Status⚪ Planned
Linear:BAY-15

Overview​

Process incoming vendor invoices with AI-powered 3-way matching against Purchase Orders and Goods Receipt Notes, ensuring accuracy before payment.

Actors​

RoleDescription
AccountantReviews matched invoices
OperationsConfirms receipt of goods
Finance ManagerApproves payments
AIMatches invoices to PO/GRN

Preconditions​

  • Vendor master with bank details
  • PO and GRN workflows active
  • Invoice capture mechanism

Postconditions​

  • Invoice matched and approved
  • Payment scheduled
  • GL entries posted

User Flow​

  1. Capture invoice (email/PDF upload)
  2. AI attempts 3-way match
  3. Matched: Route to approval
  4. Unmatched: Manual review
  5. Approve and schedule payment
  6. Execute payment
  7. Reconcile

AI Features​

  • OCR for Arabic/English invoices
  • 3-way matching (PO-GRN-Invoice)
  • Duplicate detection
  • Anomaly flagging

Acceptance Criteria​

#CriteriaTarget
1Match rate85%
2Processing timeunder 10 min/invoice

Metrics​

MetricTarget
FWCR85%
Manual interventionunder 15%

Status: ⚪ Planned Last Updated: May 2026