Employee Onboarding Workflow

Metadata

Field	Value
Phase	Phase 4c (Tier 3)
FWCR Category	HR & Payroll
Owner	Product Team
Status	⚪ Planned
Linear:	BAY-43

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Overview

Streamline new employee onboarding with AI-powered document extraction, GOSI registration, and compliant contract generation.

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Actors

Role	Description
HR	Manages onboarding
Manager	Assigns to team
New Employee	Provides documents
AI	Extracts document data
System	Creates records, registers GOSI

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Preconditions

• Onboarding checklist ready
• Contract templates configured
• GOSI portal connected

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Postconditions

• Employee profile created
• GOSI registered
• Contract signed
• System access provided

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User Flow

1. HR creates onboarding request
2. Employee receives welcome email
3. Employee uploads documents (ID, certifications)
4. AI extracts data (OCR)
5. HR reviews and creates profile
6. Generate employment contract
7. Register with GOSI
8. Setup payroll info
9. Create system access
10. Notify manager

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AI Features

• Document extraction (Arabic/English)
• Data validation against existing records
• Contract template population

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Compliance

• Iqama/ID verification
• GOSI registration
• Ministry of Human Resources requirements
• PDPL data handling
• Employment contract requirements

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Acceptance Criteria

#	Criteria	Target
1	Completion time	under 3 days
2	Document accuracy	95%

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Metrics

Metric	Target
FWCR	75%
Compliance rate	100%

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Status: ⚪ Planned Last Updated: May 2026