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Leave Management Workflow

Metadata​

FieldValue
PhasePhase 4c (Tier 3)
FWCR CategoryHR & Payroll
OwnerProduct Team
Status⚪ Planned
Linear:BAY-42

Overview​

Employees request leave through the system, managers approve, and balances are automatically updated with calendar sync.

Actors​

RoleDescription
EmployeeSubmits leave request
ManagerApproves/rejects
HRMonitors and configures
SystemUpdates balances, syncs calendar

Preconditions​

  • Leave policy configured
  • Approval matrix defined
  • Employee leave balances set

Postconditions​

  • Leave approved
  • Balance updated
  • Calendar synced

User Flow​

  1. Employee submits leave request
  2. System checks balance and policy
  3. Route to manager
  4. Manager reviews and approves/rejects
  5. If approved, update leave balance
  6. Sync to calendar
  7. Notify HR
  8. Update attendance records

Compliance​

  • Saudi labor law leave entitlements
  • Ministry of Human Resources rules
  • GOSI reporting requirements

Acceptance Criteria​

#CriteriaTarget
1Approval timeunder 24 hours
2Policy compliance100%

Metrics​

MetricTarget
FWCR85%
Manual processingunder 5%

Status: ⚪ Planned Last Updated: May 2026