Expense-to-Pay Workflow

Metadata

Field	Value
Phase	Phase 3: Aesthetic
FWCR Category	Expense-to-Pay
Owner	Product Team
Status	🟡 Spec'ing
Linear:	BAY-13

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Overview

This workflow handles employee expense submissions, multi-tier approval routing, AI-powered invoice capture, and payment execution.

Goal: Achieve >65% FWCR for Expense-to-Pay by end of Phase 3.

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Actors

Role	Description
Employee	Submits expense reports with receipts
Manager	Approves expenses based on policy
Finance	Reviews and processes payments
AI	Extracts data from receipts, validates policy

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Preconditions

• Employee master with department
• Expense policy configured
• Bank account configured
• AI OCR service configured

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Postconditions

• Expense approved and posted to GL
• Payment instruction created
• Bank transaction reconciled
• Audit trail captured

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User Flow

1. Submit Expense Report
2. Attach Receipts → AI OCR Processing
3. Review & Submit
4. Approval Routing (threshold-based)
5. Approve → Post Journal Entry
6. Payment Run Generated
7. Bank Payment Executed
8. Bank Reconciliation

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AI Features

• OCR for Arabic/English receipts
• Policy validation
• Auto-categorization
• Duplicate detection

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Acceptance Criteria

#	Criteria	Target
1	AI OCR accuracy	95%
2	Approval routing	follows matrix
3	Payment time	within 3 days

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Metrics

Metric	Target
FWCR	85%
Approval cycle	under 4 hours

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Status: 🟡 Spec'ing Last Updated: May 2026