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VAT Return Filing Workflow

Metadata​

FieldValue
PhasePhase 4b (Tier 2)
FWCR CategoryAccounting
OwnerProduct Team
Status⚪ Planned
Linear:BAY-16

Overview​

Automate quarterly VAT return preparation and filing to ZATCA, with AI-powered anomaly detection to prevent errors and penalties.

Actors​

RoleDescription
AccountantReviews calculated VAT
Finance ManagerApproves filing
SystemAggregates, calculates, files
AIFlags anomalies, suggests corrections

Preconditions​

  • Tax configuration complete
  • ZATCA e-services account linked
  • All transactions posted for period

Postconditions​

  • VAT return filed
  • Payment made to ZATCA
  • Records archived

User Flow​

  1. System aggregates period transactions
  2. AI calculates VAT (output - input)
  3. Accountant reviews calculation
  4. Anomaly check (AI flags issues)
  5. Corrections if needed
  6. File to ZATCA portal
  7. Make payment
  8. Archive supporting documents

Compliance​

  • ZATCA VAT e-filing
  • 150% penalty for late filing
  • Audit trail for all adjustments

AI Features​

  • Auto-calculation with validation
  • Anomaly detection (missing invoices, duplicate claims)
  • Suggestion engine for corrections

Acceptance Criteria​

#CriteriaTarget
1Filing on time100%
2Error rateunder 1%

Metrics​

MetricTarget
FWCR75%
Preparation timeunder 2 hours

Status: ⚪ Planned Last Updated: May 2026